Wedding planner forms – use the following form as a guideline for the type of information you should provide wedding planners when making your initial enquiries to them.
There’s always a sense of excitement when you get the ball rolling and start contacting wedding planners about the possibility of them helping you plan your wedding abroad.
If you’re anything like me, you’ll have a million burning questions for each wedding planner, and you’ll be eager to gain an understanding of how much it will cost to have your wedding abroad.
However, in order for a wedding planner to fully scope out prices, they’ll need to have a very good understanding of how you would like your wedding day to look. Therefore, it’s really important to provide them with your ideas and any requirements you have for your wedding day. By doing this very early on, you’ll make the wedding planner’s job easier as they will be able to immediately come back to you with suggestions and guideline prices.
By providing each wedding planner you contact with the same information, you will be comparing their responses, ideas and prices on a more level playing field. This may then allow you to speed up the selection process and choose the wedding planner who you believe will be the ‘best fit’ for you.
As a little note of advice – most wedding planners put in a lot of time and effort to reply to your enquiries, so out of courtesy always try to send a reply letting them know you have received their information.
| Contact details | Complete Details |
|---|---|
| Full Names | |
| Street Address | |
| Country | |
| State | |
| Postcode | |
| Phone (incl. country code) | |
| Email address | |
| Nationality/Citizenship |
| Your wedding plans | Complete Details |
|---|---|
| Date of wedding | |
| Wedding budget estimate | |
| Preferred town for wedding | |
| Type of wedding ceremony (Catholic/Civil/Symbolic) | |
| Preferred style of wedding reception (lunch or dinner) & (cocktail/buffet/sit down) | |
| Preferred wedding reception venue: hotel, private villa or restaurant? | |
| Desired Ambience (elegant, fun, cosy, colour themes etc) Would you like a themed wedding? Yes or no | |
| If yes, what theme? |
| Guests | Complete Details |
|---|---|
| Approximate number of guests attending | |
| Any children under age of 12 years attending the wedding? | |
| If yes, how many children? | |
| Age of youngest child attending | |
| Any special requests such as disabled access? |
| Wedding services required | Complete Details |
|---|---|
| Music required for ceremony &/or reception | |
| Photographer required -yes or no | |
| Videographer required -yes or no | |
| Flowers required -yes or no | |
| Hairstylist required -yes or no | |
| If yes, hairstylist required for how many people | |
| Make-up artist required -yes or no | |
| If yes, make-up artist required for how many people | |
| Would you like wedding favours for your guests? If yes, what would your ideal gift be? | |
| Wedding cars required -yes or no | |
| If yes, how many people need to be transported in the wedding cars? |
| Accommodation, transfers and extra activities | Complete Details |
|---|---|
| Would you like accommodation arranged for your guests? | |
| If yes, please provide price range & number of guests requiring accommodation | |
| Would you like transfers arranged from and to the airport for you and your guests? | |
Would you like extra activities arranged for you and your guests during your stay?
|
| Getting to know you and your fiancé | Complete Details |
|---|---|
| How long have you been together? | |
| When did you get engaged? | |
| What are your interests and hobbies? | |
| What kind of work do you both do? | |
| Your favorite flower? | |
| Your favorite foods? | |
| What style of music do you like? | |
| What do you like to drink? |
Hot Tips!
All Destination Wedding Planners featured in the directory come with a personal recommendation from couples who have used them to plan their own wedding.
The above wedding planner forms and photograph were kindly supplied by The Amalfi Experience